Intro Accurate Online Time
When picking a time monitoring tool, it’s important to comprehend the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Accurate Online Time
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you probably did with pencil and paper through the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a reason to guarantee they’re actually adding hours that they worked. Admins can also set the system up to remind users to begin tracking time should they have not clocked to the system in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your project, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but a lot of this screen is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much movement was done by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”custom” report which lets you filter data from the above reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Consumers do not have to send time through for approval, so automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet ahead of automatic payments go out thus, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Accurate Online Time
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you want to pay them as soon as the job is done. The Basic $5-per-month program provides you access to easy time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the application to make invoices and make PayPal payments automatically. Customers that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you want all of the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that information won’t be mixed into accounts. As a consequence, that you can not use it to learn about who’s functioning, how they are functioning, and what they’re producing (other than the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You can even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the close of each shift or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t permit for IP address restrictions, which means your workers can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or entertainment work). The program also does not allow users clock in via a phone call, which is a component TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
Once you place your users and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log location for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of features for companies that want a little more oversight. Accurate Online Time
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical data entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose a different system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Accurate Online Time