Background Add Notes To Time Hubstaff
When picking a time tracking tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Add Notes To Time Hubstaff
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest jobs, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pen and paper during the analog era of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to remind users to start monitoring time if they haven’t clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every grab, but a lot of the screen is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of just how much motion was done by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter data from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Consumers don’t have to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you’re concerned about making false payments, then it is possible to place PayPal payments to manual. Add Notes To Time Hubstaff
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to cover them when the job is finished. The Basic $5-per-month plan gives you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are working by allowing you document screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and a $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a pretty solid deal if you want all the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into accounts. As a consequence, you can’t use it to learn about who’s working, how they are functioning, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You can even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t allow for IP address restrictions, which means your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, construction, or amusement work). The software also does not allow users clock via a telephone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you set your customers and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided via the mouse and keyboard, providing companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs a worker opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log location for workers working in the area. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of attributes for companies that want a bit more oversight. Add Notes To Time Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or even a much more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, should you choose another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Add Notes To Time Hubstaff