Introduction Agency Advantage Hubstaff
When picking a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Agency Advantage Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours since you probably did with pencil and paper through the analog age of time tracking. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set the system up to let users to start tracking time should they haven’t clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users do not need to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you’re concerned about making false payments, then it is possible to place PayPal payments to manual. Agency Advantage Hubstaff
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them when the job is done. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment schedule manager, 24/7 support, and user preferences that may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into how workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients can also use the tool to create invoices and create PayPal payments mechanically. Customers that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data won’t be mixed into reports. As a consequence, that you can not use it to find out about who is working, how they are working, and what they’re producing (aside from the number of hours tracked). TSheets not only gives you this option, it gives you the ability to make six extra customizable innovative monitoring fields. You might even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the questions at the close of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, so your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or amusement work). The software also doesn’t allow users clock in via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and keyboard, giving companies a calculation of just how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of attributes for companies that want a little more oversight. Agency Advantage Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical data entry, or even a more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for a different system, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Agency Advantage Hubstaff