Intro Api Hubstaff
When choosing a time tracking tool, it’s important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Api Hubstaff
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how busy they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to begin tracking time if they have not clocked into the machine in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native program will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of just how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Consumers do not need to send time for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then it is possible to place PayPal payments to manual. Api Hubstaff
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to cover them as soon as the job is finished. The Basic $5-per-month plan gives you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are operating by letting you record screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, along with an $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data will not be blended into reports. This means you can’t use it to learn about who is functioning, how they are working, and what they’re producing (aside from the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six additional customizable advanced monitoring fields. You can even add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the end of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address limitations, which means your workers can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, construction, or entertainment work). The program also doesn’t allow users clock in via a telephone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and keyboard, providing companies a calculation of just how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports module may then run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you monitor and log location for employees working in the area. While the thickness of monitoring data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for employers that want a bit more oversight. Api Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Api Hubstaff