Intro Applications For Productivity
When choosing a time tracking tool, it is important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. However, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Applications For Productivity
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you probably did with pencil and paper during the analog era of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked to the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a photo at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but enough of this display is left unsullied you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of how much motion was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter information from the above reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve based on if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the tool. Remember: Users don’t need to send time through for approval, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Applications For Productivity
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really need to pay them when the job is done. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by letting you document screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool that provided this amount of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium customers may also use the application to create invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a fairly solid deal if you need all of the extra PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting options, and adding activity levels and screen tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text area, but that data won’t be blended into accounts. This means that you can not use it to find out about who is working, how they are working, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six extra customizable innovative monitoring fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not allow for IP address restrictions, which means your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to generate somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The program also doesn’t let users clock via a telephone call, which is a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys but it does track the action provided through the mouse and computer keyboard, giving employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee opened or visited and how long they were there. The Reports section may then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you track and log location for employees working in the area. While the depth of monitoring data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of attributes for companies that want a little more oversight. Applications For Productivity
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, irregular information entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly when you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Applications For Productivity