Background Attendance Tracking Software Free Download
When picking a time tracking tool, it’s important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Attendance Tracking Software Free Download
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how active they have been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to begin tracking time should they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every catch, but a lot of this screen is left unsullied that you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can put a minimum number of hours to operate, a lunch break duration, and you can make it a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”habit” report that allows you filter data from the above reports. When compared to the PM options within this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve based on when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Users don’t need to send time through for approval, so automatic payments will be made whether workers were wrong or right concerning the number of hours they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you are worried about making bogus payments, then you can set PayPal payments to guide. Attendance Tracking Software Free Download
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them as soon as the job is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are operating by letting you record screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (that is a fairly good deal if you need all the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information will not be blended into accounts. This means that you can’t use it to learn about who is working, how they are functioning, and what they’re producing (other than the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative tracking fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, which means your workers can say they’re working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The program also does not let users clock via a phone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any attached monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and keyboard, giving employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee visited or opened and how long they were there. The Reports module can then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you monitor and log location for workers working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for employers that want a little more oversight. Attendance Tracking Software Free Download
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, irregular information entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you choose a different system, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Attendance Tracking Software Free Download