Introduction Auto Time Tracker
When picking a time tracking tool, it’s important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Auto Time Tracker
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also find a list of every member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours since you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours they worked. Admins can also set the system up to remind users to start tracking time should they haven’t clocked into the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on every catch, but enough of the screen is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”habit” report which lets you filter data from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve based on if and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Consumers don’t need to send time through for approval, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then you can place PayPal payments to guide. Auto Time Tracker
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to pay them as soon as the work is done. The Basic $5-per-month program provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by allowing you document screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and make PayPal payments automatically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups who have fewer than 100 users, and a $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a fairly solid deal if you need all the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to a empty text area, but that information won’t be mixed into accounts. This means that you can not use it to learn about who is functioning, how they’re functioning, and what they’re generating (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address restrictions, which means your employees can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like retail, construction, or entertainment work). The program also doesn’t let users clock via a phone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and computer keyboard, giving companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports section can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it allows you to track and log location for workers working in the field. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of attributes for employers that want a little more oversight. Auto Time Tracker
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different system, your employees will thank you for not needing them to download a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the confines of their online UI. Auto Time Tracker