Introduction Automated Time Tracking Software
When choosing a time tracking tool, it’s important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Automated Time Tracking Software
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of each member, their latest tasks, and how active they have been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than sufficient focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a motive to ensure they’re really adding hours they worked. Admins may also set the system up to remind users to start tracking time if they haven’t clocked to the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to capture sensitive information on each catch, but a lot of the display is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report that lets you filter data from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Consumers do not have to send time through for approval, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There is no reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making bogus payments, then you can set PayPal payments to guide. Automated Time Tracking Software
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them as soon as the job is done. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are operating by allowing you document screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium clients may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty good deal if you need all the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into reports. This means you can’t use it to find out about who’s working, how they’re functioning, and what they’re generating (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six extra customizable advanced tracking fields. You might even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the close of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address restrictions, which means your employees can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as electronic, building, or amusement work). The software also doesn’t allow users clock via a telephone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it will monitor the action provided through the mouse and computer keyboard, giving employers a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs an employee visited or opened and how long they had been there. The Reports section can then run custom queries on vectors like app usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the field. While the thickness of monitoring data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for employers that want a little more oversight. Automated Time Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, should you choose a different system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Automated Time Tracking Software