Intro Best Apps 2016 Android
When choosing a time monitoring tool, it’s important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Best Apps 2016 Android
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also see a list of every member, their latest tasks, and how busy they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours since you likely did with pencil and paper through the analog era of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to start tracking time if they haven’t clocked into the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random intervals of up to 3 shots per hour based on how often the admin would like to spy on employees. Screenshots can be partially fuzzy to not record sensitive information on every grab, but a lot of this screen is left unsullied that you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of just how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and member view reports in addition to a”custom” report that allows you filter data from the above reports. In comparison to the PM options within this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Users don’t have to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s no reminder for managers to double-check each timesheet before automatic payments go out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Best Apps 2016 Android
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them when the work is finished. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by letting you record screenshots while they function as well as monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only instrument that provided this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients can also use the application to create invoices and create PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, along with an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a pretty good deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text area, but that information will not be mixed into reports. This means that you can not use it to find out about who’s working, how they’re working, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative monitoring fields. You might also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, which means your employees can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to make someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, construction, or amusement work). The program also doesn’t allow users clock in via a telephone call, which is a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
Once you set your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff does not log keys but it does monitor the action provided via the mouse and computer keyboard, giving employers a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it allows you to monitor and log location for workers working in the area. While the depth of monitoring surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Best Apps 2016 Android
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, irregular information entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Best Apps 2016 Android