Background Best Productivity Tools Mac
When choosing a time monitoring tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Best Productivity Tools Mac
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also find a list of each member, their latest jobs, and how busy they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you probably did with pen and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to start tracking time if they haven’t clocked into the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program will take a photo at random intervals of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much movement was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for employees to work. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve based on if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Consumers do not have to send time through for approval, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments go out so, if you’re concerned about making false payments, then you can place PayPal payments to manual. Best Productivity Tools Mac
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to pay them as soon as the work is done. The Basic $5-per-month program gives you access to easy time tracking tools, a worker payment schedule supervisor, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are working by allowing you document screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, and an $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a fairly good deal if you need all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that data will not be mixed into reports. This means you can not use it to learn about who is working, how they’re working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, building, or amusement work). The program also does not let users clock in via a phone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys but it will track the activity provided through the mouse and keyboard, giving employers a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and programs an employee visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of attributes for companies that want a little more oversight. Best Productivity Tools Mac
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to allow customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you choose a different program, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Best Productivity Tools Mac