Introduction Best Time Management Software
When choosing a time monitoring tool, it’s important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying a lot more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Best Time Management Software
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper during the analog era of time monitoring. Basically, if you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time if they have not clocked into the machine in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on every grab, but a lot of this screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and member view reports in addition to a”habit” report which allows you filter information from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Keep in mind: Consumers do not have to send time for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you’re concerned about making false payments, then it is possible to set PayPal payments to manual. Best Time Management Software
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them when the work is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are operating by letting you record screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the application to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into reports. As a consequence, that you can not use it to learn about who is functioning, how they’re functioning, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six extra customizable innovative tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, such as electronic, construction, or amusement work). The software also does not let users clock via a phone call, which is a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys but it will track the action provided through the mouse and computer keyboard, providing employers a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs a worker visited or opened and how long they were there. The Reports module can then run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it allows you to monitor and log place for workers working in the field. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of features for employers that want a bit more oversight. Best Time Management Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical data entry, or a more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, should you opt for a different program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Best Time Management Software