Introduction Best Windows 10 Productivity Apps
When picking a time monitoring tool, it is important to comprehend the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Best Windows 10 Productivity Apps
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Basically, if you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re really adding hours they worked. Admins may also set up the system to let users to begin tracking time should they have not clocked to the machine in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can select your project, press Start, along with your own timer will start counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app is going to take a photo at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on every grab, but enough of the screen is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of just how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve according to when and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Users do not need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you are concerned about making false payments, then you can place PayPal payments to guide. Best Windows 10 Productivity Apps
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them when the work is done. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment program manager, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool that offered this level of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, along with an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text area, but that data will not be blended into accounts. This means you can’t use it to learn about who is working, how they’re functioning, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative monitoring fields. You can even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the end of each change or else they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address restrictions, so your employees can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, construction, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and computer keyboard, giving companies a calculation of just how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker visited or opened and how long they were there. The Reports section may then run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the field. While the depth of monitoring surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for companies that want a little more oversight. Best Windows 10 Productivity Apps
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly when you consider that every other instrument we examined makes this possible within the confines of their online UI. Best Windows 10 Productivity Apps