Introduction Bill 4 Time
When choosing a time tracking tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Bill 4 Time
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of every member, their latest tasks, and how active they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours that they worked. Admins can also set up the system to let users to begin tracking time if they haven’t clocked into the system in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly blurred not to capture sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether employees were right or wrong about the number of hours that they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments go out so, if you’re worried about making bogus payments, then you can place PayPal payments to guide. Bill 4 Time
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to cover them as soon as the job is done. The Basic $5-per-month plan gives you access to easy time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are working by letting you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only tool that provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers can also use the tool to make invoices and make PayPal payments mechanically. Customers that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, along with an $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that data will not be mixed into reports. As a consequence, that you can’t use it to learn about who’s working, how they’re working, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the questions at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, so your workers can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, construction, or amusement work). The program also does not allow users clock via a phone call, which is an element TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place monitoring, and action screenshots.
Once you set your users and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff does not log keys but it will monitor the activity provided through the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they had been there. The Reports section can then run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log place for employees working in the field. While the thickness of tracking surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of attributes for companies that want a little more oversight. Bill 4 Time
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the boundaries of their online UI. Bill 4 Time