Introduction Blog Tracking Software
When choosing a time tracking tool, it is important to understand the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Blog Tracking Software
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of every member, their latest jobs, and how busy they’ve been over the last week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you likely did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to begin monitoring time should they haven’t clocked into the machine in a little while.
The next, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program is going to take a picture at random intervals of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each catch, but enough of this screen is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. You can put a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”custom” report that allows you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve based on if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Consumers do not need to send time through for acceptance, so automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There is no reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you are worried about making false payments, then it is possible to place PayPal payments to guide. Blog Tracking Software
Price And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to pay them as soon as the job is done. The Basic $5-per-month plan gives you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are working by letting you record screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this amount of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, and an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (which is a fairly solid deal if you want all the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and screen tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into reports. This means you can not use it to learn about who is working, how they’re working, and what they’re generating (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable innovative monitoring fields. You can also add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address restrictions, so your workers can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, building, or amusement work). The program also doesn’t allow users clock via a phone call, which can be a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you set your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided via the mouse and computer keyboard, providing companies a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they were there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the field. While the depth of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful choice of features for employers that want a bit more oversight. Blog Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there’s no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you opt for a different program, your employees will thank you for not requiring them to download a secondary app for tracking time–especially when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Blog Tracking Software