Intro Business Productivity Applications
When picking a time monitoring tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Business Productivity Applications
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also see a list of every member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you likely did with pencil and paper through the analog era of time tracking. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to ensure they’re really adding hours they worked. Admins can also set up the system to let users to start tracking time if they haven’t clocked into the machine in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially blurred to not capture sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing so, if your target is to learn and evolve according to if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you’re concerned about making false payments, then you can place PayPal payments to guide. Business Productivity Applications
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them when the work is done. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are operating by letting you record screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium clients may also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, and a $80 base fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a fairly solid deal if you want all of the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into reports. As a consequence, you can not use it to learn about who’s functioning, how they’re functioning, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, so your employees can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I guess it is overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, building, or entertainment work). The software also does not let users clock via a phone call, which is a component TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will monitor the activity provided through the mouse and computer keyboard, providing companies a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps an employee visited or opened and how long they were there. The Reports section can then run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you monitor and log location for employees working in the area. While the depth of tracking surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Business Productivity Applications
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly when you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Business Productivity Applications