Introduction Can Hubstaff Users See Activity Levels
When picking a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Can Hubstaff Users See Activity Levels
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You will also see a list of every member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you probably did with pen and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they have not clocked to the system in a while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partly blurred to not record sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This gives you an overview of how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”habit” report which allows you filter data from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve according to if and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Users do not need to send time through for acceptance, so automatic payments will be made whether workers were right or wrong about the amount of hours that they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you are worried about making false payments, then you can set PayPal payments to manual. Can Hubstaff Users See Activity Levels
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really need to cover them when the job is done. The Basic $5-per-month plan gives you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the application to make invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all of the extra PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. This means you can not use it to find out about who’s working, how they are working, and what they’re producing (other than the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable advanced monitoring fields. You might even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the end of each change or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address restrictions, which means your employees can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, building, or entertainment work). The program also doesn’t allow users clock in via a phone call, which can be a component TSheets and other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and keyboard, giving companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps a worker visited or opened and how long they were there. The Reports section can then run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for employers that want a little more oversight. Can Hubstaff Users See Activity Levels
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, atypical information entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you choose a different program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially when you consider that every other tool we reviewed makes this possible within the confines of their online UI. Can Hubstaff Users See Activity Levels