Intro Cheaper Alternative To Hubstaff
When choosing a time tracking tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Cheaper Alternative To Hubstaff
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You’ll also see a list of each member, their most recent jobs, and how active they have been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient focus and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours since you probably did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours they worked. Admins may also set up the system to remind users to begin tracking time should they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy to not capture sensitive information on each catch, but enough of the screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring shift. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter data from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Consumers don’t need to send time through for approval, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Cheaper Alternative To Hubstaff
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them as soon as the job is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly solid deal if you want all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding activity levels and screen tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text field, but that information won’t be mixed into accounts. This means that you can not use it to learn about who’s working, how they are working, and what they are generating (other than the amount of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six extra customizable innovative tracking fields. You might even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t let users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors too. Hubstaff does not log keys but it does monitor the activity provided through the mouse and keyboard, providing companies a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports module can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log location for employees working in the field. While the depth of monitoring data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of attributes for companies that want a bit more oversight. Cheaper Alternative To Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for another system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Cheaper Alternative To Hubstaff