Introduction Chronotek Mobile App
When picking a time tracking tool, it is important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Chronotek Mobile App
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also see a list of every member, their latest tasks, and how busy they’ve been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you likely did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to let users to start tracking time if they haven’t clocked into the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within a separate window. In it, you can select your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially blurred not to capture sensitive information on every catch, but a lot of this display is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The tool’s reporting software is terribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”custom” report that allows you filter data from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve based on when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Users don’t need to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There is no reminder for managers to double-check each timesheet before automatic payments go out thus, if you are worried about making bogus payments, then it is possible to place PayPal payments to manual. Chronotek Mobile App
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them as soon as the job is finished. The Basic $5-per-month program gives you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only tool that provided this level of insight into how workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a fairly good deal if you want all the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text area, but that information will not be blended into accounts. This means you can not use it to find out about who’s working, how they’re working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative tracking fields. You can even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the close of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, which means your workers can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The software also does not let users clock in via a telephone call, which can be an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
As soon as you set your customers and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and computer keyboard, providing companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports module can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log place for workers working in the area. While the thickness of tracking surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of attributes for companies that want a bit more oversight. Chronotek Mobile App
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, irregular information entry, or even a more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this potential within the boundaries of their online UI. Chronotek Mobile App