Intro Chronotek Mobile
When picking a time tracking tool, it is important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Chronotek Mobile
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also find a list of each member, their latest tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you probably did with pencil and paper through the analog era of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set up the system to remind users to begin monitoring time should they haven’t clocked into the machine in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially fuzzy to not capture sensitive information on every catch, but a lot of this screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and member view reports as well as a”custom” report which allows you filter information from the above reports. In comparison to the PM options in this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers do not have to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the number of hours they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then you can set PayPal payments to guide. Chronotek Mobile
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to cover them when the work is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are working by allowing you document screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium customers may also use the application to make invoices and create PayPal payments automatically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a pretty solid deal if you want all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. As a consequence, you can not use it to find out about who’s working, how they’re working, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative tracking fields. You might also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the queries at the close of every change or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address restrictions, so your workers can say they’re working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it’s overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The program also does not let users clock via a phone call, which is a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff does not log keys but it does monitor the action provided through the mouse and keyboard, providing employers a calculation of how busy the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log location for employees working in the area. While the depth of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of attributes for employers that want a bit more oversight. Chronotek Mobile
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not needing them to download a secondary app for monitoring time–particularly once you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Chronotek Mobile