Background Clarity Time Tracking
When choosing a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Clarity Time Tracking
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of each member, their most recent jobs, and how busy they have been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you likely did with pen and paper during the analog age of time tracking. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to let users to begin tracking time if they have not clocked into the system in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on every catch, but a lot of the screen is left unsullied that you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of just how much motion was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter information from the above reports. In comparison to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve according to when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Consumers don’t need to send time for approval, so automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re concerned about making bogus payments, then it is possible to set PayPal payments to manual. Clarity Time Tracking
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to pay them as soon as the work is finished. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this level of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (that is a fairly solid deal if you need all the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and screen tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information won’t be blended into reports. As a consequence, that you can’t use it to find out about who’s working, how they are working, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced tracking fields. You might even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, which means your workers can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, building, or amusement work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets along with other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and keyboard, giving employers a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log location for employees working in the area. While the thickness of monitoring data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of features for companies that want a bit more oversight. Clarity Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for another system, your employees will thank you for not requiring them to download a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Clarity Time Tracking