Introduction Clean Ui Notification
When picking a time tracking tool, it’s important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Clean Ui Notification
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also find a list of every member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to remind users to start tracking time should they have not clocked into the machine in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the confines of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each grab, but enough of the screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of how much movement was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The tool’s reporting software is terribly basic: You will receive access to weekly, daily, project, and penis view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Users do not need to send time through for approval, therefore automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you are worried about making bogus payments, then you can place PayPal payments to manual. Clean Ui Notification
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them when the job is done. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a fairly good deal if you want all the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data will not be blended into accounts. As a consequence, you can’t use it to find out about who is working, how they’re working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable innovative tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the end of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, so your workers can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, building, or amusement work). The software also does not let users clock via a telephone call, which can be a component TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports module may then run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the area. While the thickness of tracking data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Clean Ui Notification
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, should you choose another system, your employees will thank you for not needing them to obtain a secondary app for monitoring time–particularly when you consider that every other tool we examined makes this potential within the boundaries of their online UI. Clean Ui Notification