Intro Cloud Based Productivity Software
When picking a time monitoring tool, it is important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Cloud Based Productivity Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also see a list of each member, their latest tasks, and how busy they’ve been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you likely did with pencil and paper during the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to ensure they’re really adding hours they worked. Admins can also set the system up to remind users to begin tracking time if they haven’t clocked to the system in a while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random intervals of up to 3 shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on each catch, but a lot of the screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of how much motion was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Consumers do not have to send time through for acceptance, so automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out thus, if you are worried about making false payments, then you can place PayPal payments to manual. Cloud Based Productivity Software
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to cover them as soon as the work is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, a worker payment program manager, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments mechanically. Customers that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a pretty solid deal if you need all the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and monitor tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text area, but that information will not be blended into reports. As a consequence, that you can not use it to learn about who is working, how they’re functioning, and what they are producing (aside from the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, construction, or entertainment work). The software also does not allow users clock via a phone call, which is an element TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it will track the activity provided via the mouse and computer keyboard, giving companies a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they were there. The Reports module can then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log location for employees working in the field. While the thickness of monitoring surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of features for companies that want a bit more oversight. Cloud Based Productivity Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, irregular data entry, or even a more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, in case you opt for another system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially when you consider that every other instrument we examined makes this possible within the confines of their online UI. Cloud Based Productivity Software