Background Computer Time Tracker
When picking a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Computer Time Tracker
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You will also find a list of each member, their most recent jobs, and how active they’ve been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you probably did with pen and paper during the analog era of time tracking. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to let users to begin monitoring time should they haven’t clocked to the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on every catch, but a lot of the screen is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”habit” report that lets you filter information from the above reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve according to when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t need to send time through for acceptance, so automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you’re worried about making false payments, then you can set PayPal payments to guide. Computer Time Tracker
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you want to pay them as soon as the job is done. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are operating by allowing you document screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Customers that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, along with an $80 foundation fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly good deal if you need all the extra PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information won’t be blended into reports. As a consequence, you can not use it to find out about who’s working, how they are working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You might even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the close of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address restrictions, which means your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, building, or amusement work). The program also does not allow users clock via a telephone call, which is a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the activity provided via the mouse and computer keyboard, providing companies a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log place for employees working in the area. While the thickness of monitoring surveillance and data features can not step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of features for employers that want a little more oversight. Computer Time Tracker
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you opt for another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly once you consider that every other instrument we examined makes this potential within the confines of their online UI. Computer Time Tracker