Background Consultant Time Tracking
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Consultant Time Tracking
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you probably did with pen and paper during the analog age of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a reason to guarantee they’re actually adding hours that they worked. Admins may also set the system up to remind users to start monitoring time should they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially blurred not to record sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Users do not have to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right about the number of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are worried about making false payments, then you can place PayPal payments to manual. Consultant Time Tracking
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them as soon as the work is done. The Fundamental $5-per-month program gives you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are operating by allowing you document screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients may also use the tool to make invoices and make PayPal payments mechanically. Customers that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a pretty good deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and screen monitoring. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text area, but that information will not be mixed into reports. This means that you can not use it to find out about who’s functioning, how they’re working, and what they are producing (other than the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six extra customizable advanced tracking fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of every change or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address limitations, which means your workers can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or entertainment work). The program also does not allow users clock via a telephone call, which can be an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the action provided through the mouse and keyboard, providing employers a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and programs an employee opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log location for employees working in the area. While the thickness of monitoring data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Consultant Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, irregular data entry, or a more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the boundaries of their web-based UI. Consultant Time Tracking