Intro Create A Project In Hubstaff
When picking a time tracking tool, it is important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Create A Project In Hubstaff
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also see a list of each member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you probably did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to guarantee they’re actually adding hours they worked. Admins may also set up the system to remind users to start tracking time if they haven’t clocked into the system in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this element is available within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random intervals of up to 3 shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”custom” report that lets you filter information from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is downright embarrassing so, if your target is to learn and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Consumers do not need to send time for approval, so automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you are concerned about making false payments, then you can set PayPal payments to guide. Create A Project In Hubstaff
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to cover them when the job is finished. The Fundamental $5-per-month program provides you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are working by letting you record screenshots while they work in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only tool which offered this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty good deal if you need all of the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into reports. As a consequence, you can not use it to learn about who is functioning, how they’re working, and what they’re generating (other than the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the end of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, which means your workers can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it is overkill to make someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, construction, or amusement work). The program also doesn’t allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place monitoring, and action screenshots.
As soon as you place your customers and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will track the action provided through the mouse and computer keyboard, giving companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps a worker opened or visited and how long they were there. The Reports module can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of tracking surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful choice of attributes for companies that want a little more oversight. Create A Project In Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there is no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, atypical information entry, or even a more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, should you opt for a different system, your employees will thank you for not requiring them to download a secondary app for tracking time–especially when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Create A Project In Hubstaff