When picking a time tracking tool, it’s important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Droidcam
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent jobs, and how active they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you probably did with pencil and paper during the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a reason to guarantee they’re really adding hours they worked. Admins can also set the system up to let users to start tracking time if they have not clocked into the system in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element can be found within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native app is going to take a picture at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This gives you an overview of just how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you can make it a recurring change. The program’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Consumers do not need to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments go out so, if you are worried about making false payments, then you can set PayPal payments to manual. Droidcam
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them as soon as the job is done. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment program supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only tool that provided this amount of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the application to make invoices and make PayPal payments mechanically. Customers that pay yearly will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a pretty solid deal if you want all of the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information won’t be blended into reports. This means you can not use it to find out about who’s working, how they’re functioning, and what they are generating (aside from the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced tracking fields. You might even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address restrictions, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, building, or entertainment work). The software also doesn’t let users clock in via a phone call, which can be an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff does not log keys however, it does track the action provided via the mouse and keyboard, providing employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs an employee opened or visited and how long they were there. The Reports module can then run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to track and log location for workers working in the area. While the thickness of tracking surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. Droidcam
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to allow customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, should you opt for another system, your employees will thank you for not requiring them to download a secondary app for tracking time–especially once you consider that every other instrument we reviewed makes this possible within the confines of their web-based UI. Droidcam