Intro Ea Help
When choosing a time tracking tool, it’s important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Ea Help
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they’ve been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you probably did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a reason to guarantee they’re really adding hours that they worked. Admins can also set up the system to let users to start tracking time if they have not clocked to the machine in a little while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can select your job, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s not any reminder for managers to double-check every timesheet before automatic payments go out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to manual. Ea Help
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them when the work is done. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you will want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a pretty solid deal if you need all of the extra PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that information will not be blended into reports. As a consequence, that you can’t use it to find out about who’s functioning, how they’re working, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the end of every change or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address restrictions, which means your workers can say they’re working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, building, or amusement work). The program also does not let users clock in via a telephone call, which is an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps a worker visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the area. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of attributes for companies that want a little more oversight. Ea Help
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, irregular data entry, or a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you opt for a different program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the confines of their online UI. Ea Help