Introduction Embed Hubstaff
When picking a time monitoring tool, it’s important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. However, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Embed Hubstaff
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You will also see a list of each member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set up the system to let users to begin tracking time if they haven’t clocked to the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this element can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native app will take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on each catch, but a lot of the screen is left unsullied that you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring change. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter data from the above reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Consumers do not have to send time for approval, so automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments go out so, if you’re worried about making bogus payments, then you can place PayPal payments to guide. Embed Hubstaff
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to cover them when the job is finished. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers may also use the application to make invoices and create PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, and an $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a fairly solid deal if you need all the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text field, but that data will not be mixed into reports. This means that you can not use it to learn about who is functioning, how they are working, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, so your workers can say they are working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as electronic, building, or amusement work). The software also does not let users clock via a telephone call, which is an element TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
Once you set your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it will track the action provided through the mouse and keyboard, providing companies a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs an employee visited or opened and how long they had been there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you monitor and log place for employees working in the field. While the depth of monitoring surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful choice of attributes for employers that want a little more oversight. Embed Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular data entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different system, your employees will thank you for not needing them to download a secondary program for monitoring time–especially when you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Embed Hubstaff