Background Embed Hubstaff Reports
When picking a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Embed Hubstaff Reports
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how busy they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you likely did with pencil and paper during the analog era of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to guarantee they’re really adding hours they worked. Admins may also set the system up to remind users to begin tracking time should they have not clocked into the system in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program is going to take a photo at random intervals of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but enough of this display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This provides you an overview of how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The tool’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers do not need to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to place PayPal payments to guide. Embed Hubstaff Reports
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to cover them as soon as the work is finished. The Fundamental $5-per-month plan provides you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this level of insight into how employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium clients may also use the application to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all of the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and monitor monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to an empty text field, but that data will not be mixed into accounts. As a consequence, you can not use it to find out about who is functioning, how they’re functioning, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable innovative monitoring fields. You can even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address restrictions, so your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, like retail, construction, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff does not log keys but it does track the activity provided through the mouse and keyboard, providing companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee opened or visited and how long they were there. The Reports module may then run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you track and log location for employees working in the area. While the thickness of monitoring data and surveillance features can not step up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Embed Hubstaff Reports
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, atypical information entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you choose another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially once you consider that every other tool we examined makes this possible within the confines of their online UI. Embed Hubstaff Reports