Intro Employee Hours Tracker
When choosing a time tracking tool, it’s important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Employee Hours Tracker
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You’ll also find a list of every member, their latest tasks, and how busy they’ve been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you probably did with pencil and paper during the analog era of time tracking. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re actually adding hours they worked. Admins can also set up the system to remind users to begin tracking time should they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”habit” report that lets you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Consumers don’t need to send time for acceptance, so automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments move out thus, if you are concerned about making false payments, then it is possible to place PayPal payments to manual. Employee Hours Tracker
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really want to cover them when the work is finished. The Basic $5-per-month plan gives you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are working by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that provided this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, along with a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you want all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to a empty text area, but that information will not be mixed into accounts. As a consequence, that you can’t use it to find out about who is working, how they’re working, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable advanced tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address restrictions, so your employees can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The software also does not allow users clock via a phone call, which is an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff does not log keys however, it will track the action provided through the mouse and computer keyboard, giving companies a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log location for workers working in the area. While the thickness of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for companies that want a little more oversight. Employee Hours Tracker
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. In addition, should you opt for another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly when you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Employee Hours Tracker