Introduction Employee Monitoring App
When choosing a time monitoring tool, it is important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Employee Monitoring App
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re really adding hours that they worked. Admins can also set the system up to let users to start tracking time should they haven’t clocked to the machine in a while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but enough of the screen is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of how much motion was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter information from the above reports. When compared to the PM options in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Users don’t need to send time for acceptance, so automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Employee Monitoring App
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are operating by allowing you document screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a fairly solid deal if you want all of the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and screen tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data won’t be blended into reports. As a consequence, that you can not use it to learn about who is functioning, how they are working, and what they’re generating (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to create six additional customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address restrictions, so your workers can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I guess it’s overkill to make somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as retail, construction, or entertainment work). The program also doesn’t allow users clock via a telephone call, which can be a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and computer keyboard, giving companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log location for workers working in the field. While the depth of tracking surveillance and data features can not step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful selection of features for employers that want a little more oversight. Employee Monitoring App
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to enable customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you opt for another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Employee Monitoring App