Background Employee Monitoring Software Screenshots
When choosing a time tracking tool, it’s important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in these tools are available only within bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Employee Monitoring Software Screenshots
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest tasks, and how busy they’ve been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you likely did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to start tracking time if they have not clocked to the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within a separate window. In it, you can select your project, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an summary of how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve according to when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users do not have to send time for approval, so automatic payments will be made whether employees were wrong or right concerning the amount of hours that they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you are worried about making false payments, then you can set PayPal payments to manual. Employee Monitoring Software Screenshots
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to pay them when the work is done. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, a worker payment program manager, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into how workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients may also use the application to create invoices and make PayPal payments automatically. Customers that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, along with an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (that is a fairly good deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen monitoring. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text field, but that information won’t be blended into reports. This means that you can’t use it to learn about who’s working, how they’re functioning, and what they are producing (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six extra customizable innovative tracking fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the close of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t permit for IP address limitations, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to make somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, building, or amusement work). The software also does not allow users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it will monitor the activity provided through the mouse and keyboard, providing employers a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs a worker visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful choice of features for employers that want a little more oversight. Employee Monitoring Software Screenshots
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, irregular data entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, should you choose a different program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other tool we examined makes this possible within the boundaries of their online UI. Employee Monitoring Software Screenshots