Background Employee Time Monitoring Software
When picking a time monitoring tool, it’s important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Employee Time Monitoring Software
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also see a list of each member, their most recent tasks, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you likely did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to let users to begin monitoring time if they haven’t clocked into the machine in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly blurred to not capture sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of just how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”custom” report that allows you filter information from the above reports. When compared to the PM options within this course, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve according to if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers do not need to send time for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you’re concerned about making false payments, then it is possible to place PayPal payments to guide. Employee Time Monitoring Software
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to pay them when the job is done. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which may be managed on an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are operating by letting you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this level of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to create invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a fairly solid deal if you want all the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text area, but that data won’t be mixed into reports. As a consequence, you can’t use it to learn about who’s working, how they’re functioning, and what they’re producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You can even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the close of each shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address restrictions, so your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or amusement work). The software also doesn’t allow users clock via a telephone call, which is an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you place your customers and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff doesn’t log keys however, it will monitor the activity provided via the mouse and computer keyboard, providing employers a calculation of just how busy the worker is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee opened or visited and how long they had been there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log place for employees working in the area. While the depth of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of features for employers that want a bit more oversight. Employee Time Monitoring Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you choose a different program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Employee Time Monitoring Software