Intro Employee Time Reporting Software
When picking a time tracking tool, it’s important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Employee Time Reporting Software
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to remind users to begin tracking time should they have not clocked into the system in a while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your own timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on each grab, but enough of the screen is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments go out so, if you’re worried about making false payments, then you can place PayPal payments to manual. Employee Time Reporting Software
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really need to cover them when the job is finished. The Fundamental $5-per-month program provides you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by allowing you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into how employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium clients can also use the application to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups who have fewer than 100 users, and an $80 base fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (which is a pretty solid deal if you need all of the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that data won’t be blended into reports. This means you can not use it to learn about who is functioning, how they’re working, and what they are producing (aside from the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the queries at the end of each change or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address limitations, which means your employees can say they are working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, construction, or entertainment work). The program also doesn’t let users clock in via a telephone call, which can be a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys but it does monitor the action provided via the mouse and computer keyboard, providing companies a calculation of just how active the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker opened or visited and how long they were there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it allows you to track and log place for workers working in the area. While the thickness of tracking surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for employers that want a bit more oversight. Employee Time Reporting Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially when you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Employee Time Reporting Software