Background Employee Time Tracking App
When picking a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Employee Time Tracking App
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their most recent jobs, and how active they have been over the last week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you likely did with pencil and paper through the analog era of time monitoring. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to let users to start monitoring time should they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially blurred not to capture sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of just how much movement was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and member view reports as well as a”custom” report which allows you filter information from the above reports. When compared to the PM options in this class, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users don’t have to send time for approval, so automatic payments will be made whether workers were wrong or right about the number of hours they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you’re concerned about making false payments, then it is possible to place PayPal payments to manual. Employee Time Tracking App
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them as soon as the job is finished. The Basic $5-per-month program gives you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are operating by allowing you document screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this amount of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments mechanically. Clients that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, and an $80 base fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into accounts. This means that you can’t use it to learn about who is functioning, how they’re working, and what they are generating (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, so your workers can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it’s overkill to make someone take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, building, or entertainment work). The software also doesn’t allow users clock via a phone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
As soon as you set your users and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it does monitor the activity provided via the mouse and keyboard, providing companies a calculation of how active the worker is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and apps an employee visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to track and log location for employees working in the field. While the thickness of tracking data and surveillance features can not step up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of attributes for employers that want a little more oversight. Employee Time Tracking App
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, irregular information entry, or a much more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Employee Time Tracking App