Background Employee Time Tracking Machine
When choosing a time monitoring tool, it is important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Employee Time Tracking Machine
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also see a list of each member, their most recent tasks, and how busy they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a reason to ensure they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time should they have not clocked into the system in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program will take a picture at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on each grab, but enough of the screen is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of just how much movement was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Consumers do not have to send time through for approval, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is not any reminder for managers to double-check every timesheet before automatic payments move out so, if you’re concerned about making bogus payments, then you can place PayPal payments to guide. Employee Time Tracking Machine
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really need to pay them when the work is finished. The Basic $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings that may be managed on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are working by letting you record screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which provided this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for teams who have fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a pretty solid deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data will not be mixed into reports. As a consequence, you can’t use it to learn about who is working, how they are working, and what they’re generating (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the questions at the close of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, which means your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, construction, or entertainment work). The program also does not allow users clock in via a phone call, which can be an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it will track the activity provided through the mouse and keyboard, giving companies a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee opened or visited and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the field. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of features for companies that want a bit more oversight. Employee Time Tracking Machine
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you choose another system, your employees will thank you for not needing them to download a secondary app for monitoring time–particularly when you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Employee Time Tracking Machine