Intro Employee Time Tracking Software
When choosing a time tracking tool, it is important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Employee Time Tracking Software
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also see a list of each member, their most recent jobs, and how busy they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to begin tracking time if they have not clocked into the system in a while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on every catch, but enough of this display is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers don’t need to send time for approval, so automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are worried about making false payments, then you can place PayPal payments to guide. Employee Time Tracking Software
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to cover them when the job is finished. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you document screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool which provided this level of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients may also use the application to make invoices and make PayPal payments automatically. Customers that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with an $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty good deal if you need all the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text field, but that data will not be blended into reports. This means you can not use it to learn about who’s working, how they are functioning, and what they are producing (other than the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six extra customizable innovative monitoring fields. You might also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, which means your workers can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I guess it is overkill to make someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, building, or amusement work). The software also does not let users clock via a phone call, which is a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it will monitor the activity provided through the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they had been there. The Reports section can then run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the area. While the thickness of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of attributes for employers that want a little more oversight. Employee Time Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to enable customization, irregular data entry, or a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, in case you choose another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Employee Time Tracking Software