Background Employee Timekeeping Software
When picking a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Employee Timekeeping Software
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also find a list of every member, their most recent jobs, and how active they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you probably did with pen and paper through the analog age of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to start monitoring time should they have not clocked into the machine in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we tested, this element can be found within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially blurred not to record sensitive information on each grab, but enough of this display is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The tool’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”habit” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve according to if and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Users do not need to send time through for approval, therefore automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you are worried about making false payments, then you can place PayPal payments to manual. Employee Timekeeping Software
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them when the job is finished. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium customers can also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that data will not be blended into accounts. This means that you can not use it to find out about who is working, how they’re functioning, and what they’re producing (other than the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six extra customizable advanced monitoring fields. You might even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the close of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it is overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, building, or amusement work). The program also does not allow users clock via a telephone call, which can be an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and computer keyboard, providing employers a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps an employee visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the field. While the thickness of tracking surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of features for employers that want a bit more oversight. Employee Timekeeping Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical information entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the boundaries of their online UI. Employee Timekeeping Software