Background Eternity Time Log
When picking a time tracking tool, it’s important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Eternity Time Log
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to begin tracking time if they have not clocked into the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your project, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native program will take a photo at random periods of up to three shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each grab, but enough of the display is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter data from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers don’t need to send time for approval, so automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you are worried about making false payments, then it is possible to set PayPal payments to manual. Eternity Time Log
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really need to cover them as soon as the job is done. The Fundamental $5-per-month program provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are working by allowing you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, along with a $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty good deal if you want all the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data will not be mixed into reports. This means you can’t use it to find out about who is working, how they’re functioning, and what they’re producing (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable advanced monitoring fields. You can also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of every shift or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, which means your workers can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, construction, or amusement work). The program also doesn’t allow users clock in via a telephone call, which is a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you set your users and they download the timer program onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and keyboard, providing companies a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs an employee visited or opened and how long they were there. The Reports module may then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you monitor and log place for employees working in the area. While the depth of monitoring data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of features for companies that want a little more oversight. Eternity Time Log
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or a much more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially once you consider that every other instrument we examined makes this potential within the confines of their online UI. Eternity Time Log