Intro Etime Track
When picking a time monitoring tool, it’s important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Etime Track
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you probably did with pen and paper during the analog era of time tracking. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to start tracking time if they haven’t clocked to the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within another window. In it, you can select your project, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each catch, but enough of this display is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of how much movement was performed by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to learn and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the application. Remember: Consumers don’t have to send time for approval, so automatic payments will be made whether employees were right or wrong about the number of hours that they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Etime Track
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to cover them when the job is finished. The Basic $5-per-month program gives you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are working by allowing you record screenshots while they function in addition to monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments automatically. Clients that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, along with an $80 foundation fee monthly for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a pretty good deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data will not be mixed into accounts. As a consequence, you can not use it to find out about who is working, how they are functioning, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this option, it provides you the ability to make six extra customizable advanced tracking fields. You can also put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the close of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, which means your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The software also doesn’t allow users clock via a phone call, which is a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and place monitoring, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and keyboard, giving companies a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of monitoring data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of features for companies that want a bit more oversight. Etime Track
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, irregular data entry, or a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you opt for another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Etime Track