Introduction Exact Time Software
When choosing a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Exact Time Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how active they’ve been over the last week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours since you probably did with pencil and paper during the analog age of time tracking. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to start monitoring time should they have not clocked to the machine in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred not to record sensitive information on each catch, but a lot of the display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to understand and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether employees were wrong or right concerning the number of hours that they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to manual. Exact Time Software
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to cover them when the work is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by allowing you document screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only instrument that offered this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium customers may also use the application to create invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a fairly good deal if you need all the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to an empty text field, but that information won’t be blended into accounts. This means that you can not use it to learn about who is working, how they’re working, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of every shift or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address restrictions, so your workers can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as retail, building, or entertainment work). The software also does not let users clock in via a telephone call, which is an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
Once you set your customers and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it will track the activity provided via the mouse and computer keyboard, providing companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs an employee opened or visited and how long they were there. The Reports section can then run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for workers working in the area. While the depth of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of features for employers that want a bit more oversight. Exact Time Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better program available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, atypical data entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially once you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Exact Time Software