Intro Free Employee Time Tracking
When picking a time monitoring tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Employee Time Tracking
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you probably did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a reason to guarantee they’re really adding hours they worked. Admins may also set up the system to let users to begin monitoring time if they have not clocked into the machine in a little while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within another window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on each catch, but enough of the screen is left unsullied that you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of just how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring change. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and penis view reports in addition to a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve based on if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers do not have to send time through for approval, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you’re worried about making false payments, then you can place PayPal payments to guide. Free Employee Time Tracking
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them as soon as the work is done. The Fundamental $5-per-month plan provides you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Moreover, this program lets you keep track of whether or not your employees are working by letting you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium clients may also use the application to make invoices and make PayPal payments automatically. Customers that pay yearly will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (that is a fairly good deal if you need all of the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data won’t be mixed into accounts. As a consequence, you can’t use it to learn about who is working, how they are working, and what they’re generating (aside from the amount of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six additional customizable innovative monitoring fields. You can also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the questions at the end of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address limitations, so your workers can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, building, or entertainment work). The software also does not allow users clock in via a phone call, which is an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff does not log keys however, it will track the action provided through the mouse and computer keyboard, giving employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs an employee visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the area. While the depth of tracking surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. Free Employee Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you opt for a different system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Free Employee Time Tracking