Intro Free Employee Tracking Software
When choosing a time tracking tool, it is important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Free Employee Tracking Software
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of each member, their most recent tasks, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pen and paper during the analog age of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly blurred not to record sensitive information on every catch, but a lot of this screen is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of just how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the application. Remember: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you’re worried about making false payments, then you can place PayPal payments to guide. Free Employee Tracking Software
Price And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to pay them as soon as the job is done. The Basic $5-per-month plan gives you access to easy time tracking tools, a worker payment schedule manager, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we’ve tested, Hubstaff is the only tool which offered this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers can also use the tool to create invoices and make PayPal payments automatically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (that is a fairly good deal if you need all of the extra PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and screen monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text field, but that information will not be blended into reports. This means that you can not use it to find out about who is functioning, how they are working, and what they’re producing (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address restrictions, which means your workers can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it is overkill to make someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, building, or entertainment work). The program also does not allow users clock via a telephone call, which is an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
Once you set your customers and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it does track the activity provided via the mouse and keyboard, giving employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports module can then run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the field. While the thickness of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of attributes for companies that want a bit more oversight. Free Employee Tracking Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you opt for another system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Free Employee Tracking Software