Introduction Free Hubstaff
When picking a time tracking tool, it’s important to understand the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Hubstaff
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you probably did with pencil and paper during the analog age of time tracking. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to let users to start tracking time if they have not clocked into the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can select your project, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on every grab, but enough of the screen is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on when and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you’re worried about making false payments, then you can place PayPal payments to manual. Free Hubstaff
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them when the job is finished. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are operating by allowing you document screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients may also use the application to make invoices and make PayPal payments automatically. Clients that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you want all the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information won’t be mixed into accounts. As a consequence, that you can not use it to learn about who is working, how they are working, and what they are producing (other than the number of hours tracked). TSheets not only gives you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You might even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the queries at the end of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, which means your employees can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I suppose it is overkill to make somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, construction, or amusement work). The software also doesn’t let users clock in via a telephone call, which can be a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff doesn’t log keys however, it will track the activity provided via the mouse and keyboard, providing employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs a worker opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to track and log location for workers working in the area. While the depth of tracking surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Free Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you choose another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Free Hubstaff