Introduction Free Online Time Tracker
When choosing a time tracking tool, it is important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Online Time Tracker
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how active they’ve been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to guarantee they’re actually adding hours they worked. Admins may also set the system up to let users to start tracking time if they haven’t clocked to the machine in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a picture at random intervals of up to 3 shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but enough of the display is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you can make it a recurring change. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve according to when and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Consumers don’t need to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you are concerned about making bogus payments, then you can set PayPal payments to guide. Free Online Time Tracker
Price And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them when the job is done. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments automatically. Customers that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a pretty good deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and screen tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information will not be blended into reports. As a consequence, that you can’t use it to learn about who’s functioning, how they’re working, and what they are generating (other than the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the queries at the end of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address restrictions, which means your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, such as electronic, building, or entertainment work). The program also does not allow users clock via a phone call, which is an element TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it does track the action provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker visited or opened and how long they had been there. The Reports section can then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log place for workers working in the field. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of features for employers that want a bit more oversight. Free Online Time Tracker
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose a different system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially when you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Free Online Time Tracker