Intro Free Project Time Tracking
When choosing a time monitoring tool, it is important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Free Project Time Tracking
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient focus and projects that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours since you likely did with pencil and paper during the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a motive to ensure they’re really adding hours they worked. Admins can also set up the system to let users to start tracking time if they have not clocked into the machine in a while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on every catch, but enough of this display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report that allows you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Consumers do not need to send time through for approval, therefore automatic payments will be made whether employees were wrong or right about the number of hours they worked. There’s no reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you are worried about making bogus payments, then it is possible to set PayPal payments to guide. Free Project Time Tracking
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them as soon as the work is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by letting you record screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this level of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Customers that pay yearly will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, and an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you need all the extra PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text area, but that data will not be blended into accounts. This means that you can’t use it to find out about who’s working, how they are functioning, and what they are generating (other than the number of hours tracked). TSheets not only provides you this option, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not allow for IP address restrictions, which means your employees can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, building, or amusement work). The program also doesn’t let users clock via a telephone call, which can be an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it does track the action provided via the mouse and keyboard, giving companies a calculation of just how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and programs an employee visited or opened and how long they were there. The Reports module can then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you track and log place for employees working in the field. While the thickness of monitoring data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for companies that want a little more oversight. Free Project Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or even a more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, in case you opt for a different program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Free Project Time Tracking