Introduction Free Time Billing Software
When picking a time monitoring tool, it’s important to comprehend the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. However, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Time Billing Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you probably did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to guarantee they’re actually adding hours that they worked. Admins may also set the system up to let users to start monitoring time should they have not clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program will take a picture at random periods of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and member view reports as well as a”custom” report which lets you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Remember: Consumers don’t have to send time through for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you’re concerned about making false payments, then it is possible to place PayPal payments to guide. Free Time Billing Software
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really want to cover them when the work is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this program lets you keep track of whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments automatically. Customers that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, and an $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a fairly good deal if you need all of the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text field, but that data will not be mixed into reports. As a consequence, that you can not use it to find out about who is functioning, how they are working, and what they are producing (aside from the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to make six additional customizable advanced tracking fields. You might even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the end of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, so your workers can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, construction, or entertainment work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it will track the activity provided through the mouse and keyboard, giving employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they had been there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you monitor and log place for employees working in the area. While the thickness of monitoring surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Free Time Billing Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, irregular data entry, or a much more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you opt for another system, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially once you consider that every other tool we examined makes this possible within the confines of their online UI. Free Time Billing Software