Background Free Time Reporting Software
When choosing a time monitoring tool, it’s important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Time Reporting Software
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their latest jobs, and how busy they’ve been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pencil and paper during the analog age of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set the system up to let users to begin tracking time should they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be sent to the main hub. The native app will take a picture at random periods of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to understand and evolve according to when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Consumers do not need to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Free Time Reporting Software
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to pay them when the work is done. The Fundamental $5-per-month program provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether your employees are working by allowing you document screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and an $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a fairly good deal if you need all the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text area, but that information will not be blended into accounts. This means that you can’t use it to find out about who’s working, how they’re functioning, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address limitations, which means your workers can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, construction, or entertainment work). The program also does not allow users clock via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys but it will monitor the action provided via the mouse and keyboard, providing employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs a worker opened or visited and how long they were there. The Reports module may then run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log place for employees working in the field. While the thickness of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of features for employers that want a little more oversight. Free Time Reporting Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their online UI. Free Time Reporting Software