Intro Free Time Tracking Tool
When choosing a time monitoring tool, it is important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Free Time Tracking Tool
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins can also set up the system to let users to start monitoring time should they haven’t clocked into the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your job, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much movement was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter data from the above reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Users do not have to send time through for approval, so automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Free Time Tracking Tool
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them when the work is done. The Fundamental $5-per-month program gives you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are working by allowing you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, and a $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a pretty good deal if you need all of the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data won’t be blended into accounts. As a consequence, that you can not use it to learn about who’s working, how they’re working, and what they are producing (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six additional customizable innovative monitoring fields. You might even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address limitations, which means your employees can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to make somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also doesn’t allow users clock via a telephone call, which can be an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and computer keyboard, providing companies a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log location for workers working in the field. While the thickness of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful selection of attributes for employers that want a bit more oversight. Free Time Tracking Tool
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, should you opt for another system, your employees will thank you for not needing them to download a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Free Time Tracking Tool