Intro Free Time Tracking Website
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Free Time Tracking Website
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also find a list of every member, their latest jobs, and how active they have been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you probably did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to start tracking time should they haven’t clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can choose your job, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program will take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on each grab, but enough of the screen is left unsullied you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Consumers don’t need to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Free Time Tracking Website
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really want to cover them when the job is finished. The Basic $5-per-month plan gives you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are operating by allowing you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients may also use the application to make invoices and make PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, along with an $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a pretty good deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text field, but that information will not be mixed into reports. As a consequence, you can’t use it to find out about who’s functioning, how they’re working, and what they are generating (other than the number of hours tracked). TSheets not only gives you this option, it gives you the ability to create six extra customizable advanced tracking fields. You can even add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the questions at the end of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, building, or amusement work). The software also doesn’t let users clock via a phone call, which is an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and keyboard, giving employers a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs an employee opened or visited and how long they had been there. The Reports module can then run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log location for employees working in the field. While the depth of tracking surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for companies that want a bit more oversight. Free Time Tracking Website
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or a more advanced reporting structure, then Hubstaff won’t be right for you. In addition, should you opt for another system, your employees will thank you for not requiring them to download a secondary app for tracking time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Free Time Tracking Website